Office Assistant
3.
9 Fort Collins, CO Fort Collins, CO Full-time Full-time $18.
50 - $19.
50 an hour $18.
50 - $19.
50 an hour 2 days ago 2 days ago 2 days ago Tender Care Pediatric Services is a Pediatric Home Health agency, located in Northern Colorado.
Our slogan We do it for the kids is the heartbeat of every decision we make.
We are looking to add a new Administrative Assistant to our team.
Compassion, independence, and love for helping families in our community are all qualities that you must possess.
The passion that began with the owners, spreads to each team member as they observe the difference that Tender Care Pediatric Services makes in the lives of every client and family.
Hours:
Monday - Friday:
0800-1600
Benefits:
$18.
50-$19.
50 DOE Benefits Full-time, Mon-Fri Multiple medical insurance plans to choose from including an HSA option Dental insurance Vision Insurance Life Insurance Paid Time Off (PTO) 401k with Employer Match OFFICE ASSISTANT Definition:
Responsible for front office reception and administration duties, acts as first point of contact for the agency and greets visitors, patients, and staff.
Answering phones, handles company inquiries, provides clerical support to others in the office.
Level of Responsibility:
Works under the supervision of the Administrator/designee.
Duties and
Responsibilities:
General Understands and adheres to the TCPS (Tender Care Pediatric Services) Employee Handbook and Standards of Conduct.
2.
Demonstrates a clear understanding of TCPS's mission, purpose, and philosophy.
3.
Works in compliance with TCPS Policies and Procedures.
4.
Demonstrates technical ability to operate a computer, laptop and/or tablet.
5.
Organizes workload in such a way as to complete responsibilities in an appropriate, timely, and effective manner.
6.
Represents TCPS in a professional manner in the community.
7.
Models a positive attitude with co-workers.
8.
Fosters teamwork.
9.
Maintains a clean, safe, and healthy work environment.
10.
Demonstrates excellent communication skills.
11.
Establishes and maintains effective working relationships with the clients/families, TCPS employees and other individuals/companies.
Specific 1.
Greets and welcomes patients and visitors as soon as they arrive at the office and directs each person to the appropriate staff member.
2.
Answers phones calls, screens, and forwards incoming calls to the appropriate person.
Takes and relays messages.
3.
Manages phones system daily to ensure phones are set to route to scheduled on-call representative.
4.
Provide support to Administrator, office management staff as needed.
5.
Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies; scheduling equipment service and repairs.
Orders supplies requested by staff.
6.
Responsible for overseeing, ordering, preparing, and maintaining supplies, equipment, etc.
for case managers.
7.
Assists in Emergency Preparedness planning, drills, as assigned.
8.
Monitors PPE databases, maintains adequate supply of PPE and kits, fulfills order requests, and coordinates with medical supply personnel for delivery to patients' homes.
9.
Delivers PPE, electronic devices, or other items to patients' homes, as needed.
10.
Completes the setup, assignment, and maintenance of electronic devices, including maintaining associated tracking and logs, as needed.
11.
Receives, sorts, and distributes mail/deliveries.
12.
Creates cheat sheets for various ongoing tasks for employee reference.
13.
Maintains office filing and storage systems.
Audits scanned or paper files to ensure accuracy before shredding.
14.
Uploads documentation to patients charts in a timely manner and accurate manner.
15.
Creates, prepares, and maintains a supply of patient admission packets, supplies, PDN Bins, client supplies and equipment, and other packets/supplies as assigned.
16.
Performs other clerical receptionist duties such as filing, scanning, photocopying, transcribing, and faxing.
17.
Responsible for opening and closing protocols for the office.
18.
Ensures the reception area is tidy and presentable, with all necessary stationery and materials (e.
g.
, pens, forms, brochures).
Keep mini-fridge and coffee stocked.
19.
Oversees office maintenance and cleaning.
20.
Regularly attends and contributes to all staff meetings.
Takes meeting minutes and distributes to staff, as assigned.
21.
Schedules and assists with meetings, training, and events, as assigned.
22.
Runs errands as requested.
23.
Creates and distributes all types of cards, gifts, etc.
for staff, clients, etc.
Maintains appropriate count of supplies needed and re-orders as needed.
24.
Assist in Orientation, as assigned.
25.
Maintains and updates new hire manuals, paperwork and process, as needed.
26.
Assist with referrals and intakes, as assigned.
27.
Accepts ownership for accomplishing new and different tasks.
28.
Responsible for maintaining an office environment that fosters the professional growth and development of staff.
29.
Proficient in MS Office and good knowledge of relevant software and databases.
30.
Fulfills assigned tasks, provides proper notice of absence, and takes appropriate steps to arrange coverage as needed.
31.
Performs other related functions as directed.
Minimum
Qualifications:
1.
Education:
Graduation from high school or equivalent.
Business degree preferred.
2.
Experience:
A minimum of 2 years of office experience is preferred.
Special Requirements:
1.
Valid, current state driver's license.
2.
Access to a reliable automobile.
Job Type:
Full-time Pay:
$18.
50 - $19.
50 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required) Language:
English (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Fort Collins, CO Fort Collins, CO Full-time Full-time $18.
50 - $19.
50 an hour $18.
50 - $19.
50 an hour 2 days ago 2 days ago 2 days ago Tender Care Pediatric Services is a Pediatric Home Health agency, located in Northern Colorado.
Our slogan We do it for the kids is the heartbeat of every decision we make.
We are looking to add a new Administrative Assistant to our team.
Compassion, independence, and love for helping families in our community are all qualities that you must possess.
The passion that began with the owners, spreads to each team member as they observe the difference that Tender Care Pediatric Services makes in the lives of every client and family.
Hours:
Monday - Friday:
0800-1600
Benefits:
$18.
50-$19.
50 DOE Benefits Full-time, Mon-Fri Multiple medical insurance plans to choose from including an HSA option Dental insurance Vision Insurance Life Insurance Paid Time Off (PTO) 401k with Employer Match OFFICE ASSISTANT Definition:
Responsible for front office reception and administration duties, acts as first point of contact for the agency and greets visitors, patients, and staff.
Answering phones, handles company inquiries, provides clerical support to others in the office.
Level of Responsibility:
Works under the supervision of the Administrator/designee.
Duties and
Responsibilities:
General Understands and adheres to the TCPS (Tender Care Pediatric Services) Employee Handbook and Standards of Conduct.
2.
Demonstrates a clear understanding of TCPS's mission, purpose, and philosophy.
3.
Works in compliance with TCPS Policies and Procedures.
4.
Demonstrates technical ability to operate a computer, laptop and/or tablet.
5.
Organizes workload in such a way as to complete responsibilities in an appropriate, timely, and effective manner.
6.
Represents TCPS in a professional manner in the community.
7.
Models a positive attitude with co-workers.
8.
Fosters teamwork.
9.
Maintains a clean, safe, and healthy work environment.
10.
Demonstrates excellent communication skills.
11.
Establishes and maintains effective working relationships with the clients/families, TCPS employees and other individuals/companies.
Specific 1.
Greets and welcomes patients and visitors as soon as they arrive at the office and directs each person to the appropriate staff member.
2.
Answers phones calls, screens, and forwards incoming calls to the appropriate person.
Takes and relays messages.
3.
Manages phones system daily to ensure phones are set to route to scheduled on-call representative.
4.
Provide support to Administrator, office management staff as needed.
5.
Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies; scheduling equipment service and repairs.
Orders supplies requested by staff.
6.
Responsible for overseeing, ordering, preparing, and maintaining supplies, equipment, etc.
for case managers.
7.
Assists in Emergency Preparedness planning, drills, as assigned.
8.
Monitors PPE databases, maintains adequate supply of PPE and kits, fulfills order requests, and coordinates with medical supply personnel for delivery to patients' homes.
9.
Delivers PPE, electronic devices, or other items to patients' homes, as needed.
10.
Completes the setup, assignment, and maintenance of electronic devices, including maintaining associated tracking and logs, as needed.
11.
Receives, sorts, and distributes mail/deliveries.
12.
Creates cheat sheets for various ongoing tasks for employee reference.
13.
Maintains office filing and storage systems.
Audits scanned or paper files to ensure accuracy before shredding.
14.
Uploads documentation to patients charts in a timely manner and accurate manner.
15.
Creates, prepares, and maintains a supply of patient admission packets, supplies, PDN Bins, client supplies and equipment, and other packets/supplies as assigned.
16.
Performs other clerical receptionist duties such as filing, scanning, photocopying, transcribing, and faxing.
17.
Responsible for opening and closing protocols for the office.
18.
Ensures the reception area is tidy and presentable, with all necessary stationery and materials (e.
g.
, pens, forms, brochures).
Keep mini-fridge and coffee stocked.
19.
Oversees office maintenance and cleaning.
20.
Regularly attends and contributes to all staff meetings.
Takes meeting minutes and distributes to staff, as assigned.
21.
Schedules and assists with meetings, training, and events, as assigned.
22.
Runs errands as requested.
23.
Creates and distributes all types of cards, gifts, etc.
for staff, clients, etc.
Maintains appropriate count of supplies needed and re-orders as needed.
24.
Assist in Orientation, as assigned.
25.
Maintains and updates new hire manuals, paperwork and process, as needed.
26.
Assist with referrals and intakes, as assigned.
27.
Accepts ownership for accomplishing new and different tasks.
28.
Responsible for maintaining an office environment that fosters the professional growth and development of staff.
29.
Proficient in MS Office and good knowledge of relevant software and databases.
30.
Fulfills assigned tasks, provides proper notice of absence, and takes appropriate steps to arrange coverage as needed.
31.
Performs other related functions as directed.
Minimum
Qualifications:
1.
Education:
Graduation from high school or equivalent.
Business degree preferred.
2.
Experience:
A minimum of 2 years of office experience is preferred.
Special Requirements:
1.
Valid, current state driver's license.
2.
Access to a reliable automobile.
Job Type:
Full-time Pay:
$18.
50 - $19.
50 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required) Language:
English (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
